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Time Saving Tips: Microsoft Office Word Shortcuts

5 min read

How many Word users out there bemoan the fact that new documents, by default, do not have single spacing, and that they add 10 points of spacing after every paragraph? To check paragraph settings, click Page Layout on the Ribbon, and look in the Paragraph group. That will show Spacing Before or After a paragraph. Click the Paragraph dialog box launch button—that funny little arrow in the lower right hand corner of the Paragraph group—to find out more (i.e., the Line spacing).

If you want single spacing, plain and simple, do it quickly in any new Word document:

  • Press CTRL-A (the CTRL key, plus the letter “a” key) to select the whole document.
  • While on the Home tab on the Ribbon, click the No Spacing Style in the Styles group. Don’t see it? Click the More button at the bottom right corner of the Styles group to see all Styles.
  • Click again in the document.

When Office programs changed from Toolbars to the Ribbon interface (beginning with Office 2007), many of us struggled with locating what before were easy-to-find commands. Surprise: they’re still easy to find! Many of the keyboard shortcuts you used to use are still there. Here are but three examples:

ALT-F – In Office 2010, open the File menu. In Office 2007, access the Office button
CTRL-O (letter “o”) – Launch the Open dialog box immediately to open an existing document
CTRL-P – Launch/open the Printer dialog box (or Backstage view, Print, in Office 2010)

In future posts, we’ll bring you many more Office shortcuts, tips, and tricks.

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